Modest Fashion Live – Exhibitor Guide & Trader Pack

Event Date: Saturday 24th May 2025
Venue: Novotel London West,1 Shortlands Road ,Hammersmith, W6 8DR
Public Opening Hours: 11:00 AM – 9:00 PM

🔑 Essential Information for All Exhibitors

📦 Load-In & Setup

  • Access for loading: From 7:00 AM to 10:00 AM

  • You will be allocated a 15-minute window to unload your goods. Please arrive promptly and unload efficiently.

  • After unloading, you must move your vehicle to the hotel car park .

  • Exhibitors must be fully set up by 10:30 AM for mandatory Health & Safety inspections.

  • Trolleys and clothing rails are not provided. Please ensure you bring your own.

  • Space Only is provided — no shell scheme, tables, or fittings will be in place.

🚗 Parking

  • Exhibitor parking is available within the hotel at a cost of £25 per day.

  • You must offload first and then move your vehicle to the hotel car park.

🕒 Timings on the Day

  • Load-in: 7:00 AM – 10:00 AM

  • Stall setup completion: By 10:30 AM

  • Health & Safety check: From 10:30 AM

  • Public entry opens: 11:00 AM

  • Event ends & Public exit: 9:00 PM

  • Breakdown / exit: From 9:00 PM – all exhibitors must be cleared by 12:00 AM (midnight)

🧾 Stall Information

  • Your booking includes space only – no stall/ furniture is provided

  • You may bring your own branded setup (e.g. tables, cloths, rails, signage)

  • Power and WiFi access are limited – please let us know in advance if needed

  • No more than 5 staff per stall – staff badges will be provided on arrival.

  • Each exhibitor is responsible for their own stall cleanliness throughout the day. All rubbish MUST be taken by the exhibitor

  • All products must comply by UK Trading Standard Laws

🍴 Food & Lunch Options

  • Lunch can be ordered via our hospitality partner - Details and menu will be shared in the WhatsApp closer to the event date

📑 Insurance Requirement

All exhibitors must hold valid Public Liability Insurance (PLI).
If you do not currently have insurance, you can purchase cover quickly from our recommended provider here:
👉 [Insert insurance provider link]

✅ Do’s

  • Do arrive early and stick to your load-in time slot

  • Do bring rails, trolleys, and display equipment

  • Do keep your stall neat, professional, and staffed at all times

  • Do respect Health & Safety procedures and team instructions

  • Do bring your best energy — this will be a very busy and high-profile event!

❌ Don’ts

  • Don’t exceed the space allocated or spill into neighbouring areas

  • Don’t bring more than 5 staff members without permission

  • Don’t leave waste or packaging behind — clear your area before leaving & take all rubbish with you

  • Don’t begin packing down before 9:00 PM unless advised by organisers

📣 Support on the Day

Our Exhibitor Relations Team will be available onsite throughout the day.

Look for staff wearing Algebra Consulting badges or visit the Event Control Desk at the main entrance if you require assistance

For any pre-event questions, email:
📩 support@algebrafestivals.com